Specialist (Procurement)

Jobsplus Permit No. 685/2026

Overall Purpose of the position

The Employee will form part of the Authority’s Procurement Function and shall be directly
answerable in the performance of their duties and conduct to the Chief Officer
(Operations) or to any management officer as may be designated by the Chief Officer
(Operations). The employee shall be mainly responsible for the day-to-day operation of the
Procurement Function.

Main duties & responsibilities

The Specialist shall be responsible for the following duties and responsibilities, but not
limited to:

• Administering the public procurement process, including preparing procurement
  documents including all processes required on the e-procurement portal (e-PPS).
• Administering internal procurement systems.
• Conducting thorough vetting of procurement documents.
• Assisting in responding to any clarifications during the tendering process and
  evaluation.
• Participating in tender opening sessions and other relevant tasks to ensure
  compliance with all regulations.
• Leading and preparing the review of evaluation reports generated by the Evaluation
  Committees.
• Drafting and/or assisting in the preparation and signing of contracts and other
  procurement-related documents.
• Compiling regular reports to monitor and enforce public procurement procedures.
• Operating the e-procurement portal (e-PPS), for managing tender calls and
  reporting on public procurement.
• Representing the Authority in both local meetings and, when necessary,
  international ones.
• Developing, implementing, and overseeing policies, operating procedures, and
  manuals.
• Monitoring purchasing and procurement activities to ensure compliance with
  Public Procurement and Financial Regulations.
• Verifying that delivered items conform to the specifications outlined in relevant
  purchase orders.
• Ensuring thorough research is conducted on suppliers and products to determine
  the most effective procurement strategy.
• Ensuring that suppliers provide value for money to the government entity, in
  addition to delivering the required product or service.
• Any other duty as requested by the Chief Officer (Operations) or their delegate.

Authority Levels (decisions & discretion)

• Developing, implementing, establishing, approving, maintaining and monitoring
  policies, procedures and practices.
• Making recommendations to the Chief Officer (operations) or to their delegate.

Working Conditions

• Attendance outside normal office hours may be required.
• Duties abroad when required in line with the exigencies of the Authority.

Main communication channels (key working relationships)

• Liaison with Departments of the Authority and with other bodies.
• Economic operators and service providers.

Qualifications and Experience Required

By the closing time and date of this call for applications, applicants must be:
(1)
a) citizens of Malta; or

b) citizens of other Member States of the European Union who are entitled to equal
treatment to Maltese citizens in matters of employment by virtue of EU legislation
and treaty provisions dealing with the free movement of workers; or

c) citizens of any other country who are entitled to equal treatment to Maltese citizens
in matters related to employment by virtue of the application to that country of EU
legislation and treaty provisions dealing with the free movement of workers; or

d) any other persons who are entitled to equal treatment to Maltese citizens in matters
related to employment in terms of the law or the above-mentioned EU legislation
and treaty provisions, on account of their family relationship with persons
mentioned in paragraph (a), (b) or (c); or

e) third country nationals who have been granted long-term resident status in Malta
under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals)
Regulations, 2006” or who have been granted a residence permit under regulation
18(3) thereof, together with family members of such third country nationals who
have been granted a residence permit under the “Family Reunification Regulations,
2007”; or

f) in possession of a residence document issued in terms of the “Residence Status of
United Kingdom Nationals and their Family Members in Malta in accordance with
the Agreement on the Withdrawal of the United Kingdom and Northern Ireland
from the European Union and the European Atomic Energy Community
Regulations”.

The advice of the Citizenship Unit within Community Malta Agency and the Expatriates
Unit within Identity Malta Agency should be sought as necessary in the interpretation of
the above provisions.

The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate
the issue of an employment licence in so far as this is required by the Immigration Act and
subsidiary legislation. JobsPlus should be consulted as necessary on this issue.

AND
(2)

i. A recognised Master’s degree at MQF Level 7* (subject to a minimum of 60
ECTS/ECVET credits or equivalent**) in Procurement or Finance or Business or
Management, or in a pertinent and relevant area of study, plus one (1) year proven
relevant work experience in Public Procurement; or

ii. A recognised Bachelor’s degree at MQF Level 6* (subject to a minimum of 180
ECTS/ECVET credits or equivalent**) in Procurement or Finance or Business or
Management, or in a pertinent and relevant area of study, plus three (3) years
proven relevant work experience in Public Procurement; or

iii. Candidates who do not have the necessary academic or professional qualifications
but have at least ten (10) years of relevant senior managerial experience or in
Public Procurement plus relevant certifications in Public Procurement, may still
apply as the MDIA may still be interested in speaking with them.

*It is the responsibility of applicants in possession of qualifications awarded by
Universities and other similar institutions outside Malta to produce a recognition
statement at application stage on comparability of qualifications issued by the Malta
Qualifications Recognition Information Centre (MQRIC). The MQRIC is the competent body
within the MFHEA that recognizes qualifications against the Malta Qualifications
Framework (MQF). More information is available in the following URL:
https://mfhea.mt/academic-qualifications/ .

** Applicants who are awaiting results and will eventually graduate during the probation
period may also be regarded as eligible.

(3) Able to communicate fluently in English and Preferably in Maltese.

AND

(4) Soft skills required:
i. Quality driven – Ability to consistently strive for excellence in the delivery of work
and services, demonstrating a commitment to high standards, effectiveness, and
relevance. This includes adding value to stakeholders through proactive
engagement, sound judgement, and the capacity to adapt outputs and approaches in
response to evolving technological, regulatory, and industry developments.

ii. Knowledgeable – Commitment to continuous learning and professional
development, with the ability to build, apply, and share expertise relevant to the
Authority’s remit. This includes demonstrating curiosity, staying abreast of
developments within the digital and regulatory landscape, and actively contributing
to the strengthening of organisational knowledge and competence.

iii. Transparent – Ability to carry out duties with openness, integrity, and
accountability, while upholding objectivity and professionalism. This includes
communicating clearly, ensuring accessibility and clarity in interactions and
outputs, and supporting transparent decision-making processes that foster trust
and credibility with stakeholders and the public.

iv. Collaborative – Capacity to work constructively with colleagues, stakeholders, and
external counterparts, demonstrating a willingness to share information, exchange
ideas, and contribute to joint outcomes. This includes being responsive,
consultative, and able to engage effectively with diverse audiences at national and
international levels.

v. Reliable – Ability to act as a dependable and consistent contributor, delivering work
with diligence and responsibility. This includes maintaining high standards of
professionalism, supporting robust internal processes, and providing trusted
support and guidance to internal and external stakeholders in matters related to the
Authority’s functions.

vi. Agile – Ability to remain flexible and responsive in a rapidly evolving environment,
demonstrating readiness to adapt to technological, regulatory, and societal change.
This includes proactively identifying emerging challenges and opportunities,
adjusting approaches where necessary, and contributing to timely, forward-looking
solutions.

AND

(5) Clean police conduct.

Interested candidates are required to send a motivational letter and CV on
[email protected] by not later than Tuesday, 8th September 2026.